Who we are
Our website address is: https://redhatsociety.com.
The policies contained in these terms and conditions have been implemented to protect our Members and the name, identity, goodwill, brand, trademarks, copyrights and other intellectual property and vital interests of RHS. Unauthorized use of RHS intellectual property – even with good intentions – is a violation of state and federal law. Failure to comply with the terms and conditions may result in legal action by RHS. These terms and conditions are subject to amendment or revision by RHS without prior notice.
Privacy Policy
It is RHS policy to protect the privacy and personal information of its Members. RHS has created a privacy policy to explain when and how personal information is collected, used, disclosed and protected including, but not limited to, our website at RedHatSociety.com (the “Site”). By using the Site, you consent to the privacy practices described in this privacy policy.
Information About You
1. Membership and Transaction Information
When you become a Member, RHS will collect personal information about you including your name, email, address, phone number, demographic information, and a username and password of your choice. When you purchase a product or service from RHS or purchase one of our co-branded products or services, we may also collect payment and purchasing information.
2. Submissions and Member Service RHS occasionally performs online user surveys asking for certain forms of general information. We use this data from our surveys to help RHS support the needs of its Membership. RHS may also collect information that identifies you personally when you send us Member comments, questions, suggestions, job applications, resumes, or other business-related contacts.
3. Public Forums and Chapter Lists – RHS prohibits use of any information gleaned from the following including, but not limited to, chat rooms, forums, message boards, social media groups or other RHS web services for the purpose of sending unsolicited commercial emails, hate emails, or spam.
To protect the privacy of members, anyone who use RHS communication outlets to collect member information. create contact lists or posts on RHS social media to collect such information will be deleted and the member may be removed from all groups and volunteer programs without notice.
Gathering contact information through personal communication channels are acceptable, for example, through private messaging.
However, any information you disclose in these communication resources becomes public information to some extent, and you should exercise caution when deciding to disclose your personal information. Chapter listing information is posted on the Site for the sole purpose of assisting Members to communicate within RHS and is not to be used to form solicitation lists of any kind. To learn more about RHS website policies, please refer to our Website Terms and Conditions and Chapter Website Policies.
4. Automatically Collected Information RHS automatically receives certain types of information whenever you interact with us. “Clickstream” information may be collected, which includes, but is not limited to: browsing behavior, your IP address, site entry and exit points, search terms, website addresses visited, page views, and impressions. RHS may use cookies to collect information to determine how to improve and personalize your experience of our Site by seeing which areas and features are most popular; to allow you to visit the Site without re-entering your username or password; and to track and complete transactions you have requested. Most browsers automatically accept cookies as the default setting. You can modify browser settings to reject cookies or to prompt you before accepting a cookie. If you decide not to accept our cookies, you will still be able to access those parts of our Site available to the general public, but you may not be able to use some of the Site’s features or services.
5. Notice Concerning Children
RHS is a general audience site, and does not direct any of the content specifically at children under 13 years of age. RHS understands and is committed to respecting the sensitive nature of children’s privacy online. If RHS learns or has reason to suspect that a Site user is under age 13, RHS will promptly delete any personal information in that user’s account unless parental permission can be obtained.
Use of Personal Information
1. Broadcasts and Messages
Email broadcasts including, but not limited to, News & Notes, Red Hatter Matters and the Friday Broadcast are sent to users who have signed up to receive it. Users may opt-out of receiving future RHS broadcasts by unsubscribing. RHS reserves the right to send you certain communications relating to your Membership, such as Member service responses and other administrative messages without offering you the opportunity to opt-out of receiving them.
2. Disclosure of Personal Information to Others
RHS does not rent, sell, or share personal information about you with other people or non-affiliated companies without your prior consent except (i) to offer you RHS, licensed, partner-provided and co-branded products and services, (ii) as necessary to complete a transaction you requested, (iii) as necessary to perform internal analysis and business functions, or (iv) when permitted by law or to protect RHS rights or property. Third party vendors may not use or disclose your personal information for any other purpose.
3. Internal Analysis
RHS uses information collected about our Chapters/Members internally to continually enhance the Member experience.
4. Protection of the Red Hat Society and Others
RHS may disclose personal information in the good faith belief that we are lawfully authorized to do so, or that doing so is reasonably necessary to comply with the authorities or any legal process, respond to any claims, or to protect the rights, property or personal safety of RHS Members and employees or the public.
Third-Party Sites
RHS may provide links to third-party websites from the Site as a service to our users. RHS is not responsible for the content or information collection practices of those sites. These websites’ privacy policies may differ from those of RHS. Therefore, we encourage you to review and understand third-party privacy practices before providing them with information.
Network and Information Security
RHS uses commercially reasonable efforts to protect your personal information, but cannot guarantee that your information will not be disclosed or accessed by accidental circumstances or by the unauthorized acts of others. Your Membership information is accessible online through use of a username and password. To protect the confidentiality of personal information, you should not disclose your password or other confidential personal information. You are responsible for all uses on our Site by any person using your password. Please advise us immediately if you believe your password has been misused.
Updating Personal Information
Any Member may view, correct or modify her personal information by logging onto the Site and modifying her Member profile.
Use of images, video and quotes
By submitting content or attending RHS sponsored events, you give your permission to RHS to use any photograph or photographic image including video or video stills taken of you while you are in any public spaces, grounds, offices at the Property or any RHS sponsored events. You grant us and the Manager and our designees, the irrevocable and unrestricted right and permission to copyright, in its own name or otherwise, and to use, re-use, publish and re-publish photographic, video, quote or pictures of you or in which you may be included, without restriction as to changes or alterations. This usage may be in conjunction with your own name or a fictitious name. It may involve reproductions in color or otherwise that may be made through any medium, and in any and all media now or hereafter known. Usage may include illustration, promotion, art, editorial, advertising, trade, or any other legal purpose. You also consent to the use of any printed matter in conjunction with that usage. You waive any right that you may have to inspect or approve the finished product, the advertising copy or other matter that may be used in that regard. You agree that we, the Manager and our designees will have no liability due to any blurring, distortion, alteration, optical illusion, or use in composite form that may occur in taking or usage of any picture or in the subsequent processing or publication of the picture. You release us, the Manager, and our designees from all claims of any nature arising in any way from the use of your photograph or photographic image.
Comments
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.
Media
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
Cookies
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.
Who we share your data with
If you request a password reset, your IP address will be included in the reset email.
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
Updating This Policy
We reserve the right to change this policy at any time. When our privacy practices change we will post the policy changes under terms and conditions on this site. We encourage you to check the Site if you are concerned about how your information is used.