Terms of Service

Membership Terms and Conditions

Red Hat Society membership entitles members to:

• One full year Membership in the Red Hat Society
• One personalized Membership card
• One year’s rights and privileges, including:
  • Full access to the password-protected Red Hat Society website
• Digital or Email Communications, including:
  • Monthly newsletter
  • Quarterly digital Red Hatter Matters magazine
• All pertinent benefits and discounts
• Access to view Mon Tonton events, receive event invitations, and RSVP to invitations
• Participate in Red Hat Society sponsored events
• The right to use the Red Hat Society Chapter Logo on member materials, following the guidelines given in the Red Hat Society Logo Usage Policy
• Other privileges, which may be subject to change

Membership fees are used to support a full time office where all phone calls and emails are answered as quickly and efficiently as possible and members are assisted personally with questions and concerns whenever possible. (Operational costs incurred include: employee salaries, insurance, taxes, rent, phone bills, internet bills, programming fees, computers, office supplies and furnishings, etc.). Your chapter will be sent a notice of expiration by email prior to chapter listing expiration. If a chapter renewal fee is not received by the chapter expiration date, the chapter will lose all of the privileges pertaining thereto. A grace period will be permitted so that chapters will have ample time to renew before a lapse of status occurs.

Members of Red Hat Society members must not:

• Engage in negotiations with any third party on behalf of the Red Hat Society.
• Distribute any type of printed materials in the name of the Red Hat Society which has not been supplied or given previous approval by The Red Hat Society, Inc.
• Use the name of the Red Hat Society, the Red Hat Society logo, Ruby RedHat, or any other intellectual property belonging to the Red Hat Society in conjunction with any unethical, immoral or otherwise inappropriate agencies or affiliations.
• Use information from this web site (redhatsociety.montonton.com) or from any other source to form email “spam” lists or solicitation lists of any kind, or related to any activity or event.
• Use their Red Hat Society affiliation or the Red Hat Society name as a means to advertise the sale of commercial products or services.
• Use Mon Tonton and/or any other vehicle of communication provided on this web site to harass, misinform, mislead or confuse others.
• Violate the Event Policies of the Red Hat Society as stated on this web site.
• Present their chapter as part of an independent organization. A chapter must always present itself as a chapter of the Red Hat Society. If the chapter has a chapter web site, the chapter name indicating its affiliation with the Red Hat Society and a link to redhatsociety.com must be prominently displayed on the first page, without any “scrolling” necessary.
• Use their Red Hat Society affiliation to solicit membership in an organization or to infringe upon which appears to be in direct competition with, or to be an infringement upon the intellectual property of, the Red Hat Society.

In an effort to ensure the continued Legacy of our Society, RHS expects all Members to keep their Membership dues current. If, for unforeseen circumstances, a Member does not pay on time and calls or mails in a payment at a later date, their Membership is retroactive to their original anniversary date and is good from one year from the anniversary date.

The Red Hat Society reserves all rights to terminate a Member’s status based on a failure to comply with any or all of the above terms and conditions and/or for improprieties which give the appearance of a failure to comply with any or all of the above terms and conditions. Membership fees will be forfeited by the offending Member(s) in the case of discontinued Chapter/Membership service.

Failure to comply with the above terms and conditions may result in legal action by The Red Hat Society, Inc. and/or the discontinuance of any or all Red Hat Society services. Memberhsip fees and / or membership fees will be forfeited by the offending member(s) in the case of discontinued membership service.

In the event that an individual chooses to discontinue membership in The Red Hat Society, she should not use Red Hat Society intellectual property, including but not limited to its logo in any way. Furthermore, such individuals should not use Red Hat Society trade dress colors, red and purple, pink and lavender, or combinations thereof in any way which would confuse the general public to believe that they continue to be associated with or represent the Red Hat Society or its members.

Membership fees are non-refundable.

Website Terms and Conditions

The following conditions apply to all Red Hat Society sites and domains, including but not limited to: redhatsociety.montonton.com, .redhatsocietymarketplace.com, shopredhatsociety.com.

1. These sites and domains must not be used to sell or promote any commercial product or service, or by any merchant or web site offering commercial goods and/or services without prior written permission from The Red Hat Society, Inc.
2. This site must not be used to disseminate any information in the name of the Red Hat Society which has not been supplied or given previous approval by The Red Hat Society, Inc.
3. The name of the Red Hat Society, the Red Hat Society logo, Ruby RedHat, and any other intellectual property belonging to the Red Hat Society, including, but not limited to, the contents of all Red Hat Society sites and domains listed above, is the property of The Red Hat Society, Inc., and must not be used on any other web site without prior written permission from The Red Hat Society, Inc., nor must it be used in conjunction with any unethical, immoral or obscene materials, communications or web site content.
4. Use of information from this web site to form e-mail “spam” lists or solicitation lists of any kind, or related to any activity or event is strictly prohibited.
5. Use of any of the content of any Red Hat Society site or domain on any other web site or printed material without prior written permission from The Red Hat Society, Inc. is prohibited.
6. Use of these sites and domains and/or any other vehicle of communication provided on any Red Hat Society site or domain to harass, deliberately misinform, or deliberately mislead or confuse others is strictly prohibited.

Failure to comply with the above terms and conditions may result in legal action by the Red Hat Society, Inc.

These terms and conditions are subject to amendment without prior notice. Membership fees are non-refundable.

Logo and Trademark Usage

The Red Hat Society name is a registered trademark of The Red Hat Society, Inc. Our logo above the hat and sash, the sash alone, and Ruby Red Hat and other names and marks are also copyrighted by and/or trademarks of The Red Hat Society, Inc. protected under law. The Red Hat Society logo pictured above is the exclusive intellectual property of The Red Hat Society, Inc. Membership in the Red Hat Society does not give a person the right to use the name, logo, Ruby RedHat, or any other copyright or trademark. However, membership does give an individual special privileges with respect to the use of the Red Hat Society chapter logo and trademark, as delineated in the paragraphs to follow. Any person or group that uses the Red Hat Society name, logo, chapter logo, or Ruby RedHat graphic for profit without prior written authorization by The Red Hat Society, Inc. will be subject to prosecution under law.

Chapter Logo

The Red Hat Society Chapter Logo may be used by members of Red Hat Society chapters on Red Hat Society chapter web sites, name tags, chapter rosters, chapter newsletters, chapter event fliers, and the like without special permission, provided that it is not used to market or endorse goods or services of any kind, used to defame the Red Hat Society in any way, or used in connection with objectionable material, as determined by The Red Hat Society, Inc. We do however specify that any chapter member using the chapter logo must include the name of her chapter above, beside or below the Red Hat Society Chapter logo to avoid confusion.

For Example: “The Good Golly, Miss Molly” Chapter of Red Hat Society.

A downloadable picture of the Red Hat Society Chapter Logo graphic is available online to Supporting Members. If you are a Chapter Queen or a Supportings Member, you may download it at any time by clicking here.

Any use of Red Hat Society copyrights or trademarks beyond those specified above require prior written approval from The Red Hat Society, Inc. Such permission is not regularly given but may be obtained in exceptional and appropriate circumstances by contacting the Red Hat Society at its HatQuarters in Fullerton California.

Chapter Website Policies

The following policies are part of Membership Terms and Conditions for those who wish to create Red Hat Society chapter web sites. Please review Membership Terms and Conditions in conjunction with the content herein.

1. Chapter web sites must not represent the chapter as part of an independent organization.
2. It must be clear from looking at the web site that it represents a chapter of the Red Hat Society and that it is not the Red Hat Society web site. The chapter name indicating such affiliation and a link to redhatsociety.montonton.com must be present on the home page of the chapter web site. This avoids confusion for those who are attempting to find the main Red Hat Society web site.
3. A chapter should not use the poem, “Warning”, by Jenny Joseph on its web site or violate copyright or trademark law in any way.
4. A chapter web site may not be used to misrepresent or malign the Red Hat Society or any of its members or other chapters, and must not libel or defame anyone.
5. Chapter web sites must not be used for the purpose of selling goods or services. A chapter must not use the Red Hat Society name, logo, or any other copyright or trademark of the Red Hat Society on a web site that sells goods or services which are not offered or licensed by The Red Hat Society, Inc.
6. There should be no direct link from a Red Hat Society chapter page to other sites offering goods or services aimed at members of the Red Hat Society, which are not offered or licensed by The Red Hat Society, Inc.
7. Chapters are welcome to use the Red Hat Society Chapter Logo graphic on their chapter web sites. The logo file is provided below.

To download the above logo, right-click and choose “Save to disk” or “Save as…” and save it to your computer desktop. For Mac users: clicking and holding the button down is the same as a right-click.

We reserve the right to remove the link from our site at any time and for any reason whatsoever, without prior notice.

We thank you for your cooperation and are glad that you have built a website!

Chapter Event Policies

Policy Regarding Red Hat Society Chapter-Sponsored Events

1. Plan local events which involve other chapters or interested individuals. (example 1)
2. Use their specific chapter names to advertise and promote such gatherings. (example 1)
3. Notify HatQuarters of the event if it is large enough that it may conflict with a Red Hat Society event already in the planning stages.

Red Hat Society chapters may not:

1. Plan events which involve negotiations with outside parties, such as hotels or travel agencies, etc. using the Red Hat Society name. (example 2)
2. Publicize a chapter-sponsored event as a Red Hat Society event. (example 2)
3. Plan events which may be considered questionable in nature and use their Red Hat Society affiliation to publicize such events. (example 3)

Example 1 (An example of how to do it):

Queen Mother “A ” decides to plan a train hoot to a neighboring town and she wants to invite other local Red Hat Society chapters to join her group. She publicizes the event by stating that her chapter, The Purple Plumes of the Red Hat Society, is planning to go on a train hoot. The train company wants a guaranteed minimum number of tickets sold if they are going to add an extra car to the train for A’s friends. A’s chapter guarantees that if 300 people don’t come, the Purple Plumes chapter will be the responsible party to pay whatever fees are due. “A” makes sure that the train company knows that this is The Purple Plumes’ responsibility, not the responsibility of The Red Hat Society, Inc.

Example 2 (An example of how NOT to do it):

Queen Mother “B” decides that she’s going to plan a big regional event. She’s going to call this one the “Red Hat Society Northern Regional Convention” because so many people are bound to show up.

She contacts a local hotel to arrange for a discounted rate for her attendees. In order to get the rate, she has to guarantee that a certain number of rooms will be sold. She agrees to the minimum number of rooms and tells the hotel that this is a Red Hat Society event. She forgets to mention that this event is sponsored by her chapter, which will be responsible, and is not a Red Hat Society event, and that she is not an official representative of The Red Hat Society, Inc.

As it turns out, the number of attendees isn’t as great as “B” had hoped. She ends up owing the hotel $10,000.00. Since she can’t pay it, the hotel calls the Red Hat Society, Inc. and demands payment.

Example 3 (Another example of how NOT to do it):

Queen Mother “X” decides to take a walk on the wild side with her chapter. They’re going to the local strip bar. She invites other Red Hat Society chapters to attend and tells the local newspaper about the event. The newspaper publishes an article about the Red Hat Society that would make anyone blush.

We hope that these seemingly silly but all too real examples clarify things a bit.

IMPORTANT: We would very much appreciate it if members planning a large event (involving more than 500 people) would notify Red Hat Society HatQuarters before proceeding, as we may already have an event slated for a similar time and place. This eliminates the risk involved on both sides. If you have thought about putting on a large event and inviting the chapters in your region but have not yet begun serious planning, please contact the RHS via email or phone first (email to [email protected]–skip-themes, phone 714-738-0001). That way, we can be sure that any events in the planning phases at HatQuarters will not conflict or compete with your plans. Or, if you’d like, we may be able to collaborate with you on the planning.

These Terms and Conditions are subject to amendment without prior notice.

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Privacy Policy

Who we are

Our website address is: https://redhatsociety.com.

The policies contained in these terms and conditions have been implemented to protect our Members and the name, identity, goodwill, brand, trademarks, copyrights and other intellectual property and vital interests of RHS. Unauthorized use of RHS intellectual property – even with good intentions – is a violation of state and federal law. Failure to comply with the terms and conditions may result in legal action by RHS. These terms and conditions are subject to amendment or revision by RHS without prior notice.

Privacy Policy

It is RHS policy to protect the privacy and personal information of its Members. RHS has created a privacy policy to explain when and how personal information is collected, used, disclosed and protected including, but not limited to, our website at RedHatSociety.com (the “Site”). By using the Site, you consent to the privacy practices described in this privacy policy.

Information About You

1. Membership and Transaction Information

When you become a Member, RHS will collect personal information about you including your name, email, address, phone number, demographic information, and a username and password of your choice. When you purchase a product or service from RHS or purchase one of our co-branded products or services, we may also collect payment and purchasing information.

 2. Submissions and Member Service RHS occasionally performs online user surveys asking for certain forms of general information. We use this data from our surveys to help RHS support the needs of its Membership. RHS may also collect information that identifies you personally when you send us Member comments, questions, suggestions, job applications, resumes, or other business-related contacts.

3. Public Forums and Chapter Lists – RHS prohibits use of any information gleaned from the following including, but not limited to, chat rooms, forums, message boards, social media groups or other RHS web services for the purpose of sending unsolicited commercial emails, hate emails, or spam.

To protect the privacy of members, anyone who use RHS communication outlets to collect member information. create contact lists or posts on RHS social media to collect such information will be deleted and the member may be removed from all groups and volunteer programs without notice.

Gathering  contact information through personal communication channels are acceptable, for example, through private messaging.

However, any information you disclose in these communication resources becomes public information to some extent, and you should exercise caution when deciding to disclose your personal information. Chapter listing information is posted on the Site for the sole purpose of assisting Members to communicate within RHS and is not to be used to form solicitation lists of any kind. To learn more about RHS website policies, please refer to our Website Terms and Conditions and Chapter Website Policies.

4. Automatically Collected Information RHS automatically receives certain types of information whenever you interact with us. “Clickstream” information may be collected, which includes, but is not limited to: browsing behavior, your IP address, site entry and exit points, search terms, website addresses visited, page views, and impressions. RHS may use cookies to collect information to determine how to improve and personalize your experience of our Site by seeing which areas and features are most popular; to allow you to visit the Site without re-entering your username or password; and to track and complete transactions you have requested. Most browsers automatically accept cookies as the default setting. You can modify browser settings to reject cookies or to prompt you before accepting a cookie. If you decide not to accept our cookies, you will still be able to access those parts of our Site available to the general public, but you may not be able to use some of the Site’s features or services.

5. Notice Concerning Children

RHS is a general audience site, and does not direct any of the content specifically at children under 13 years of age. RHS understands and is committed to respecting the sensitive nature of children’s privacy online. If RHS learns or has reason to suspect that a Site user is under age 13, RHS will promptly delete any personal information in that user’s account unless parental permission can be obtained.

Use of Personal Information

1. Broadcasts and Messages

Email broadcasts including, but not limited to, News & Notes, Red Hatter Matters and the Friday Broadcast are sent to users who have signed up to receive it. Users may opt-out of receiving future RHS broadcasts by unsubscribing. RHS reserves the right to send you certain communications relating to your Membership, such as Member service responses and other administrative messages without offering you the opportunity to opt-out of receiving them.

2. Disclosure of Personal Information to Others

RHS does not rent, sell, or share personal information about you with other people or non-affiliated companies without your prior consent except (i) to offer you RHS, licensed, partner-provided and co-branded products and services, (ii) as necessary to complete a transaction you requested, (iii) as necessary to perform internal analysis and business functions, or (iv) when permitted by law or to protect RHS rights or property. Third party vendors may not use or disclose your personal information for any other purpose.

 3. Internal Analysis

RHS uses information collected about our Chapters/Members internally to continually enhance the Member experience.

4. Protection of the Red Hat Society and Others

RHS may disclose personal information in the good faith belief that we are lawfully authorized to do so, or that doing so is reasonably necessary to comply with the authorities or any legal process, respond to any claims, or to protect the rights, property or personal safety of RHS Members and employees or the public.

Third-Party Sites

RHS may provide links to third-party websites from the Site as a service to our users. RHS is not responsible for the content or information collection practices of those sites. These websites’ privacy policies may differ from those of RHS. Therefore, we encourage you to review and understand third-party privacy practices before providing them with information.

Network and Information Security

RHS uses commercially reasonable efforts to protect your personal information, but cannot guarantee that your information will not be disclosed or accessed by accidental circumstances or by the unauthorized acts of others. Your Membership information is accessible online through use of a username and password. To protect the confidentiality of personal information, you should not disclose your password or other confidential personal information. You are responsible for all uses on our Site by any person using your password. Please advise us immediately if you believe your password has been misused.

Updating Personal Information

Any Member may view, correct or modify her personal information by logging onto the Site and modifying her Member profile.

Use of images, video and quotes

By submitting content or attending RHS sponsored events, you give your permission to RHS to use any photograph or photographic image including video or video stills taken of you while you are in any public spaces, grounds, offices at the Property or any RHS sponsored events. You grant us and the Manager and our designees, the irrevocable and unrestricted right  and permission to copyright, in its own name or otherwise, and to use, re-use, publish and re-publish photographic, video, quote or pictures of you or in which you may be included, without restriction as to changes or alterations. This usage may be in conjunction with your own name or a fictitious name. It may involve reproductions in color or otherwise that may be made through any medium, and in any and all media now or hereafter known. Usage may include illustration, promotion, art, editorial, advertising, trade, or any other legal purpose. You also consent to the use of any printed matter in conjunction with that usage. You waive any right that you may have to inspect or approve the finished product, the advertising copy or other matter that may be used in that regard. You agree that we, the Manager and our designees will have no liability due to any blurring, distortion, alteration, optical illusion, or use in composite form that may occur in taking or usage of any picture or in the subsequent processing or publication of the picture. You release us, the Manager, and our designees from all claims of any nature arising in any way from the use of your photograph or photographic image.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

If you request a password reset, your IP address will be included in the reset email.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

Updating This Policy

We reserve the right to change this policy at any time. When our privacy practices change we will post the policy changes under terms and conditions on this site. We encourage you to check the Site if you are concerned about how your information is used.

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